Job Requisition Number: 24967. COEH is a multi-campus consortium (UC Berkeley-UC Davis-UCSF) of research and teaching programs. COEH is an Education and Research Center funded by a training grant from the National Institute for Occupational Safety and Health.
The Northern California COEH serves government, industry, schools, health professionals, and the general public through programs and partnerships designed to deepen understanding of occupational and environmental hazards and to prevent disease, fatalities, and injuries. Activities are grounded in multi-campus, multidisciplinary teaching programs in medicine, nursing, public health, and related fields.
•Oversees and tracks COEH’s annual budget. •Reconcile general ledger and design and implement reconciliation reports for internal reporting. •Prepare, process, track and report on all financial transactions including invoices, purchase requisitions, and authorizations, as well as supplies and equipment expenses. Audit vendor invoices. •Reviews and approves financial data and transactions and ensures prompt payment of invoices and reimbursements. •Ensures that charges match the approved operating budget. •Research and resolve discrepancies, and make corrections. (Process necessary adjustments) •Ensure that accounts/funds balance and that back-up documents are maintained. •Ensure that financial processing functions which may include Accounts Payable, Accounts Receivable,. •Trains staff and create an effective teamwork environment. •Documents procedures for financial activities. •Involves pre-award and post award training grant administration including compliance with regulations, terms and conditions, and financial management and reporting. •Serve as liaison with Campus Shared Services (CSS) in preparation and submission of grant proposals and for ongoing grant reporting requirements •Work with CSS and with grant sub-awardees to facilitate pre-proposal, proposal non-competing renewal, grant carryover and competing renewal preparation and submission. •Ensure compliance with UC and agency announcements, policies, restrictions, and deliverables. •Work with COEH staff, sub-awardee staff and CSS to prepare budgets for proposals in accordance with University and Agency guidelines and analyze agency requests for budgetary clarification. •Serve as liaison between Principal Investigator, Sponsored Projects Office and funding agency to ensure the establishment, negotiation, and administration of contracts, grants, subcontracts, sub-awards and the implementation of consultant agreements, in coordination with the Financial Accounting Office. •Formulate monthly operating budgets, proposal budgets, expenditure projections, analysis of financial data, and forecasting to ensure principal investigator(s) and sub-awardees meet financial obligations. •Develop internal operating policies and procedures for operation of multiple research efforts in compliance with University, Agency and governmental funding sources. Implements and maintains policy and procedural updates. •Set up and maintain active fund files. •Develops, prepares and submits customized reports to internal and external customers and departments including to other UC campuses and to state and federal agencies as necessary. •Work with administrative staff to ensure compliance with federally required Statement of Appointment process/system and the Campus-level student aid payment process/system.Knowledge/Skills: •Thorough knowledge of financial processes, policies and procedures. •Knowledge of financial data management and reporting systems and experience in financial analysis, and planning. •Demonstrated experience in proposal preparation and meeting grant reporting requirements •Must be proficient in use of Microsoft Office and common desktop/web applications. •Demonstrated organization skills to meet competing deadlines and manage multiple activities. •Highly developed verbal and written communication skills. •Strong attention to detail with the ability to multi-task in a high volume environment. •Sound judgment and decision-making; ability to develop original ideas to solve problems. •Leadership skills to provide guidance, coaching and mentoring to professional and support staff. •Ability to interact effectively with a diverse population of students, staff, and faculty. Education/Training: •Bachelor's degree in related area and/or equivalent experience/training. This is a full-time (40 hours per week) 2 year contract position with full UC benefits. Continued employment is contingent upon funding availability.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.